Reservation Pricing

Effective September 1, 2017

Rooms

Event Hall (3 options) Duel purpose room Gym/Event Space

Sport Courts
Cost: $50*/hour/court (one court = half of the Event Hall), one hour minimum
Capacity: Each court can be set as a regulation basketball court, two “cross-court” basketball courts, or one or two volleyball courts

Banquet/Meeting Space (carpeted gym floor)
Cost: Combine Rate of all used areas plus carpet fee
Fees: Mandatory set-up/tear-down fee of $300 of carpet (full room) or $150 (half room) in addition to room fee.
Extras: Includes up to 200 black folding chairs
Limited availability; specific times of use must be approved in writing and the rental fee paid within 10 business of you receiving the contract. Extensive set-ups may require an additional fee and will be specified on the Rental Agreement.

Conference Room

Cost: $40* hourly rate, two-hour minimum, $150 per day maximum (Mon - Fri 8:30 am–4 pm); $25/hr on evenings and weekends if rented with the cafe.
Capacity: Seating for up to 35, Classroom, U-shape, Hollow Square, Cafe Style seating
Fees: Audio/visual, which includes a projector and screen, $25 for the first 2 hours then $10/hr for each hour after.

Coffee Service and table draping available upon request.

Maplenol Cafe

Cost: $50 hourly rate, two-hour minimum, seats 120 people, evening and weekend hours only; add an additional $25/hr if you would like to add the Conference Room to the Cafe to make the space larger.

Kitchen

Kitchen is available for use by licensed food retailers only with the rental of the Cafe area or Event Hall
Fees: Flat $150 fee applies in addition to other fees
Extras: Includes use of refrigerator as space allows, ice tea maker, two large coffee makers, microwave, and miscellaneous equipment. Supplies and coffee bar equipment not included.

Children’s Play Area

Play area is available for rent with the rental of the Cafe area only
Cost: Flat $50 fee applies in addition to other applicable fees

Hideaway Meeting Room

Cost: $10 hourly rate, two-hour minimum during business hours. All other times, available for rental with the rental of the Cafe area.
Capacity: Casual room with couches and chairs for 15 and multiple flat-screen TVs

Audio/Visual is an additional $25 charge

Sports Fields

Cost: $18/hr, no building access

$250 refundable Cleaning Fee for use of the sports fields for any use other than a single team practice. For all games, tournaments, or multiple team events where a significant number of participants ans spectators are expected, the fee is mandatory and is collected as separate check or funds. If the fields, surrounding ground, and parking lot are left clean and in essentially the same conditions as found, the check or funds will be returned. If after the event any additional clean-up is needed, the check will be cashed and the funds use to pay for the required cleaning.

Payment

Payment will be due within 10 days of you receiving your contract via email after approval of your request. You can pay by cash, check (written out to Valley Community Center), or credit card.

With the exception of Vendor Fairs here is that payment policy:  We will need 50% of the rental fees within 6 months of the date and 100% within 90 days.  Failure to do this will mean we will take the event off of our calendar and rent the space to other groups.  (We will definitely refund any fees paid up to that point.)

Graduation Parties

Go to our Policy under "Reserve the Center" tab and scroll down to "Graduation Reservation Policy"

Cancellations

Full refund up to 2 weeks prior to event. Within 2 weeks, 50% refund or full credit towards a future event.

Miscellaneous Charges

Stage Set Up (16" rise, 6 panels 4'x8', skirted): $100
Video Projector (in Conference Room): $25 first 2 hours, $10/hr each additional hour
Wireless or Handheld Microphone: $10 each/event

*Business Hours Discount

Cost: $15/hour discount on noted venues
Hours: 8:30 am–4 pm Monday–Friday

Discounts are also available for qualified non-profit organizations. Please inquire with the Director for details.